Are you ready to immediately save up to 10% on tracking, hosting, and paying your utility bills? Valicom offers solutions that allow you to manage facility expenses virtually. We coordinate, pay, and report expenses for 90+ service types.
So, let us worry about keeping the lights on and your facility running while making your utility process more efficient. Whether you use water, electricity, propane, natural gas, waste management, or other services, our technology can handle the details.
Some Benefits of Outsourcing Utilities Management
Here are a few of the many advantages small to large businesses realize by outsourcing Utility Bill Management to Valicom:
Save time and resources thanks to Valicom’s automated data sent directly from each utility. You can say goodbye to hunting down paper invoices when you get all the billing details sent electronically.
Since we get the data from the provider directly, internal audits and bill validation go more smoothly, assuring accuracy and helping you avoid overpayments.
Utility bills can feed directly into your accounts payable software for an effortless bill payment process. This can help you avoid late fees and forgotten bills that can ensure your accounts stay current.
Valicom experts can get you up and running quickly so you can start enjoying automated bill pay and concentrate on business operations.
Many industry partners already enjoy automated utility bill management that streamlines up to dozens of utility bills with best-class architecture and intuitive user interfaces.
What’s Included with Utility Bill Management Services?
Valicom’s utility bill management services go beyond loading invoices and paying your bills online. Here are some of the major features you can count on when you hire Valicom as your telecommunications expense management partner.
Real-time Loading: Our utility bill management software automatically loads invoices 24 hours a day. Our around-the-clock Service Level Agreements (SLAs) help you build a reliable central repository that’s always “on.”
Threshold Alerts: Utility bills can spike due to seasonality and usage. In order to trigger an invoice review, the system requests a percentage variance at setup. Invoices exceeding this threshold get tagged for service review as part of our proactive expense management strategy.
Cost Allocation: Our integrated solution allows you to allocate expenses to different locations and facilities. You can allocate expenses for budgeting and spread costs over different locations based on vendor or other customized triggers.
Invoice Approval Feature: Create a streamlined workflow for approvals to get invoices approved quickly.
Valicom’s Clearview Engine
Valicom’s utility bill management service relies on Clearview, which powers a platform that simplifies bill pay and invoice approval. Clearview allows for tiered approval processes and unique approval processes for different spend thresholds.
Your team can receive automated email reminders each month to approve various invoices. While we maintain a centralized repository for reporting and validation, we can build a decentralized management hierarchy to customize the approval process for different vendors.
Clearview powers customized reports that are easy to understand, provide insight into your spending and improve the accuracy of your budgeting and forecasting process. Free up resources with automatic bill payment that allows your people to spend time analyzing and verifying expenses rather than performing administrative tasks.
How Valicom’s Invoice Approval Simplifies Bill Pay
You can pay your invoices one at a time or in batches with our easy approval process.
Easy 1-2-3 Invoice Approval
Step 1: Assign approvers. Depending on the spending threshold, your business may require two or more people too review and sign off on invoices. If you would like to have different approvers for different spend thresholds, general ledger codes, or service types, that's not a problem with the Valicom utility bill payment service. We can also set up approvals by department codes, buildings and locations.
Step 2: Receive an email notification. Valicom processes invoices and sends emails to the appropriate approvers. You simply click on the link and follow the prompts to access all invoices that require your approval. You can sort invoices by variance, amount or other criteria.
Step 3: You can approve multiple invoices with the click of a button. This allows you to streamline the approval process after you have reviewed the invoices. Once invoices receive all the required approvals, they moved forward to a payment queue for automatic bill pay.
Contact Valicom today to schedule a free demo of the Clearview utility bill management system.
ABOUT THE AUTHOR: NANCY PECKHAM
Nancy Peckham is the Founder and President of Valicom Corporation, a leading telecom expense management and consulting firm in Madison, Wisconsin. Nancy launched the organization as one of the very few women in technology, seeing the gap in services and the opportunity to fulfill the client’s unique needs while leveling the telecom playing field. She has spearheaded Valicom’s evolving services, including a web-based TEM platform that tracks all IT assets and processes multi-level invoice approval for bill payment. To learn more, visit www.valicomcorp.com.