IT Inventory Management

At the core of telecom expense management is maintaining a detailed, up-to-date telecom and IT asset inventory. To accomplish IT asset management efficiently and effectively, we created Clearview- our telecom expense management software, designed with this specifically in mind.

Clearview is a customized database for your telecom and IT inventory of lines, circuits, wireless devices, and anything else, short of the kitchen sink.

You Can’t Control
What You Don’t Measure

INVENTORY MANAGEMENT INCLUDES

  • Organizing and updating telecom and wireless inventory data

  • Listing all devices, plans, circuits and lines you have

  • Tracking all telecom orders and changes

  • Interpreting and entering CSR data

  • Properly associating telecom inventory with locations, users, GL Codes, etc.

Valicom’s powerful TEM software Clearview can help manage your telecom and IT inventory either through our on-demand subscription service or as part of an outsourced telecom audit process.

The Smallest Details in Your IT Inventory
Can Have the Biggest Impact

Unused inventory Means extra expenses

Keeping track of inventory is crucial. An updated and detailed inventory of your company’s wireless assets is critical. This detailed list of your company’s wireless inventory will help to analyze the necessities of the company’s telecom infrastructure.

Knowing all the aspects of your inventory can help to improve your devices and work with your business's needs. Telecom inventory management can utilize the list of devices to keep track of plans, circuits, and lines within the company’s communication network.


BETTER TRACKING OF WIRELESS DEVICES and NEW TECHNOLOGY EQUIPMENT

After building an accurate inventory, it can be further enhanced to properly work in different locations with minimal expense changes. If an employee travels for the company, knowing international rates and charges is critical and means fewer surprises at the end of the next billing cycle.

Analyzing the inventory data to work with the company’s needs can reduce telecom expenses by aligning the wireless features to different geographic points around the world.


update MOBILE Solutions TO FIT Evolving NEEDS

For example, the sales and marketing team may need different wireless devices than the owner of the company. Technology can enhance communication; working with the right equipment for the job will save time and money. Cutting down to only the necessary expenses will have a big impact on a business’s overall operating expenses and, ultimately, their bottom line.

From small individual businesses to large corporations with complex telecom environments, communication is a vital component for success. The costs of the telecom inventory can be a major expense. Keeping track of all the equipment and usage can help maintain a cost-effective inventory.

Why an Accurate Telecom and
Technology Inventory Matters

Telecom management software must have a robust tracking mechanism for changes as buildings open and close, personnel get hired or fired, and devices get retired and replaced. Otherwise, any telecom inventory management program you may have in place will get derailed quickly.

Telecom inventory isn’t static but rather a fluid environment that is ever-changing.

An effective telecom inventory and expense management software has various places where changes can be recorded, from ordering new handsets to canceling lines or data plans. This ensures you have an accurate historical record for everything you own, allowing proper record-keeping and reporting. 

Whether you want an accurate telecom inventory right now or a way to track changes over time, the data should be simple to enter, update, and query. Software doesn’t do you any good if it isn’t designed to make things easier….

TEM BENEFITS TO IT and TELECOM MANAGERS

  • Real-time visibility into asset and device allocation within the company.

  • Identify items by device type, owner, carrier, and contract date.

  • Store voice, wireless, and data inventory information online, securely in one place.

  • Track trends and compare department or location usage and expenses over time.

TEM BENEFITS TO FINANCE MANAGERS and Accounts Payable

  • Tie inventory to cost centers down to the detailed line level to improve accountability.

  • Enable better forecasting and budgeting with accurate real-time inventory data.

  • Identify and eliminate no-use assets or users, cutting those costs from the bottom line.

  • Access detailed reports on costs, trends, comparisons, and renewal dates.

TEM SOFTWARE FOR INVENTORY MANAGEMENT

Telecom inventory management can be done by hand, in spreadsheets, or in a home-grown database or software program. However, smart telecom managers gain more control by utilizing modern web-based TEM software tools.

More Accessibility

Storing voice, wireless, and data information in the cloud means that users in different departments, even different countries, can collaborate together. Internal teams can also easily enlist outside professional service providers like Valicom to perform some tasks, with the results visible to all parties.

More Accuracy

With a real-time, online asset management tool, it is easier to keep the environment updated long term. Gone are the days of building an inventory, only to see it fall out of date almost immediately.

More Features

Software designed specifically to track voice, wireless, and data environments offers access to specific tools and reports. Tracking device type, plan type, user and department, start and end dates, contract terms, and open and closed issues becomes easy. Included reports and dashboards make it simple to stay informed.

INVENTORY MANAGEMENT AND OUTSOURCING

In addition to using software to track inventory over time, some firms want help initially building and verifying their environment. Making the discovery of how many devices, plans, circuits, and lines are actually under contract and in use can be time-consuming and require detailed knowledge that some internal staff may not have.

Using professional telecom auditors to order CSRs, verify circuits or POTS lines, and identify unused devices can vastly speed up the process.

More Information

For more information on how Valicom can track and control your cloud assets, reach out to us directly at sales@valicomcorp.com, and one of our experts will be happy to assist you!

 Cloud Expense Management

Are you leveraging manual reporting for cloud usage in cost allocation? Are you in need of deploying a telecom and technology expense management solution with the addition of cloud expenses?

Valicom’s telecom and technology expense management application has been managing cloud expenses paired with invoice approval and bill payment for years, ahead of the trends in the competitive TEM market. The TEM Cloud Expense Management processes, allocates, and reports on cloud spend to support your IT department’s growing needs.

Validate and optimize your cloud inventory expenditures by deploying our intelligent solutions. We pair up our technology analysts with the intuitive Clearview solution to provide ultimate accuracy and customer support.

FIVE REASONS TO TRACK CLOUD EXPENSES


ONE. Significant decrease in cloud expenses

Ensure you pay only for the capacity needed to maintain operations. All too often, companies recklessly self-generate waste and drive up expenses by paying for things they do not use. Excessive expenditures on the Cloud is often seen in company testing and development infrastructures.

TWO. Avoid Over-provisioning

Confusion over storage costs frequently occurs when companies are billed for storage apart from their instances. Relying on cloud expense management services means eliminating frivolous expenses.

THREE. IT Infrastructure Audit

Examine the current cost of IT infrastructure vs the cost of using the Cloud helps create a precise picture of potential expenditures that will be consumed by cloud resources. Cloud expense management takes care of calculating indirect and direct costs responsible for productivity loss, over-provisioning and paying for non-essential capacity.

FOUR. Eliminate Human Error And Invoice Disarray

Disposing of printed reports and paper receipts is one of the primary reasons organizations need cloud expense management. In some cases, fraudulent practices and/or inadvertent inconsistencies are inflating budgets. This can negatively and substantially impact a company's scalability, viability and profitability before relevant departments realize the scope of such an impact.

FIVE. Maximize Time & Streamline Workflows.

Companies who think the Cloud is too expensive will be happy to learn that cloud expense management services excel at getting the costs down low enough for them to utilize the Cloud, grow their company exponentially and dramatically boost their competitiveness among other industry organizations.