Telecom Invoice Management

How Does a TEM Software Solution Streamline Workflow?

How Does a TEM Software Solution Streamline Workflow?

Running a successful business requires more than the ability to track sales and generated revenue each month. In order to streamline the workflow with your employees while also maximizing productivity, software solutions are extremely beneficial.

Using TEM (Telecom Expense Management) software solution helps to boost productivity while providing advantages over managing the telecommunication bills and data manually and by utilizing manpower in the workplace.

Telecom Tactic #3: Invoice Processing

Telecom Tactic #3: Invoice Processing

A major source of headaches for telecom managers is dealing with telecom invoicing.  Lots of paper =  lots of mess.  And you know you should really review those suckers EVERY time, EVERY month, but really – who has the time.So finding a way to streamline invoice processing should be high on your list.  A few tips to make your life easier…

Telecom Expense Management Software Task List: Telecom Invoice Processing & Payment

Telecom Expense Management Software Task List: Telecom Invoice Processing & Payment

Speaking of document management, one of the biggest pain points of telecom has got to be invoices.  Little missiles of irritation that arrive in the mail to ruin your day.  Sometimes by the boxful.  And you knowyou should really look at all of those – line by line, every single month – to make sure they are accurate.  But really, who has the time?

Document invoice processing procedures for consistent results

Document invoice processing procedures for consistent results

A simple, yet important part of any good TEM project, is to maintain detailed instructions and documentation to go with your telecom invoice processing efforts.  Some invoices are more complex than others, and will require significant documentation, while some or so simple that they won’t require any documentation at all.

one check per invoice to reduce application errors

one check per invoice to reduce application errors

One of the simplest functions performed as part of the TEM process, is paying the vendors for services.  Many companies, tempted by sending fewer checks, will combine the payments for multiple telecom invoices on a single check, and provide a key to the telecom vendor so that they can apply the payments to correct accounts.

Possible Carrier Changes in the Telecom Industry

Possible Carrier Changes in the Telecom Industry

We suggest to watch for these types of Carrier changes to impact your billing. Whether it is as simple as a remit address change, or a major billing error due to a billing systems switchover it is always a good idea to do a telecom invoice audit and confirm your telecommunications is billed correctly.  If you need help with your telecom invoice processing & payment, give us a call.

Practice Caution When Auditing Your Telecom Invoices

Practice Caution When Auditing Your Telecom Invoices

Since the break-up of the Bell companies in the early 80s, there have been many new complex telecom technologies, services and plans and a variety of telecom providers that have entered the telecom space. With these complexities, come opportunities as well as threats for telecom users. One of the threats that has come with divestiture has been inaccurate billing, usually caused by the use of legacy billing systems designed to handle a basic, simple mix of circuits and services, and utilizing codes that were developed by the Bell companies around those services.

Apples to Apples

Apples to Apples

Telecom managers out there? Please take the time to review your vendor remit addresses.    And please take the time to issue one check per account.   Meaning, even though you may have 5 or 50 account invoices from a single vendor, and you’re tempted to pay for all those accounts with one check, don’t do it! Cut one check for each individual invoice, and I’ll tell you why…

Telecommunication Invoice: Start with the simple stuff

Telecommunication Invoice: Start with the simple stuff

Telecom expense control – starts with the basics. Do you know the cost of processing only one invoice within your organization? What if you could offload the direct labor involved in processing telecommunication invoices, while reducing strategic business costs at the same time? If this is of interest to you, then you need to contact Valicom today for their best-in-class telecom expense control.

Telecommunication Auditing Rewards

Telecommunication Auditing Rewards

A rewarding day….During the auditing of an invoice for one of my newer clients, I spotted an nxx (exchange) number that I did not recognize as part of their inventory. After a very short while, you begin to memorize your client’s Telecom stats.