Operating and managing a successful business requires more than the ability to provide products and services with high demand. When you want to build a successful business or brand, keeping your company's IT management skills and techniques in mind is essential. Knowing how to optimize your company's IT management is a way for you to ensure all projects and tasks are being completed as effectively and efficiently as possible, even when you are not around. Optimizing your company's IT management provides a better work culture and environment for employees to help increase the overall output of each day's work.
It’s easy to feel like you are in the middle of a juggling act as a Procurement Manager or CPO. No matter how many times you reflect on current processes and procedures, new tools are continuously released to promote the supplier management process.
Like with fine dining, sometimes you just want to “build your own.” You know what you want, and what you need, so why let someone else create a package for you when you can do it yourself.
To further our discussion of document management beyond contracts, which our last post was on, one of the biggest pain points of telecom has got to be invoices. Little missiles of irritation that arrive in the mail to ruin your day. Sometimes by the boxful. And you know you should really look at all of those – line by line, every single month – to make sure they are accurate. But really, who has the time?
As we discussed in our last blog post on telecom management pain points, telecom invoice auditing is a major headache. New cloud telecom expense management software tools make that management process easier, and we wanted to show a case study that illustrated how various telecom management services can be bundled together to build a custom solution around your needs.
A major source of headaches for telecom managers is dealing with telecom invoicing. Lots of paper = lots of mess. And you know you should really review those suckers EVERY time, EVERY month, but really – who has the time.So finding a way to streamline invoice processing should be high on your list. A few tips to make your life easier…
A simple, yet important part of any good TEM project, is to maintain detailed instructions and documentation to go with your telecom invoice processing efforts. Some invoices are more complex than others, and will require significant documentation, while some or so simple that they won’t require any documentation at all.
One of the simplest functions performed as part of the TEM process, is paying the vendors for services. Many companies, tempted by sending fewer checks, will combine the payments for multiple telecom invoices on a single check, and provide a key to the telecom vendor so that they can apply the payments to correct accounts.
Telecom managers out there? Please take the time to review your vendor remit addresses. And please take the time to issue one check per account. Meaning, even though you may have 5 or 50 account invoices from a single vendor, and you’re tempted to pay for all those accounts with one check, don’t do it! Cut one check for each individual invoice, and I’ll tell you why…
A rewarding day….During the auditing of an invoice for one of my newer clients, I spotted an nxx (exchange) number that I did not recognize as part of their inventory. After a very short while, you begin to memorize your client’s Telecom stats.