If that’s not a tongue twister, I’m not sure what is. Today we’ve put together ten tips to assist your team in reducing telecom costs across your organization. We didn’t say it’d be easy, but it is definitely worth it.
Not sure you can do it on your own? Tap into a telecom expert, someone you can trust who is knowledgeable in all things TEM. Lighten the load on your internal team, by passing off the tasks to someone with a proven track record for telecom expense recovery.
Steps to take towards controlling telecom costs:
1. Take inventory
It may seem simple, but knowing what you actually have and what is being used – is powerful information. Taking a detailed inventory of the devices, circuits, and landlines is the first step in active telecom management.
2. Review each invoice
Who’s reviewing telecom invoices each month? If the answer is ‘I’m not sure’ or ‘no one’ – you are missing opportunities for saving through correcting invoice errors. We can confidently say that 35% of ALL invoices have some sort of error.
3. Contract Double-Check
Have your agreed-up rates actually been implemented? Double check your invoices for compliance with your contracts. You’d be surprised what can slip through…
4. Slice it
Cost allocation means charging the correct location, department, employee for their usage of that particular service. Invoices can be sliced or granualized to 1% of the entire invoice.
5. Ask for better rates
When was the last time you negotiated with your carriers? It may be time to issues (or even just threaten) to offer an RFP for new services and rates.
6. Pools Your Mobile
Depending on your wireless environment, it may be worth considering pooling you minute and data plans across all devices. Read more about pooling, here.
7. Upgrade your tools
There’s something to be said for having the RIGHT tools. Still using Excel spreadsheets? It might be time to consider upgrading to a tool built to serve your telecom purposes. Our flavor of telecom tool is Clearview, request a demo to see what you may be missing.
8. Recover Credits
Reach out to each individual carrier to be reimbursed for errors and contract compliance errors. Sitting on hold can be a pain, but recovering those funds is well worth the time (especially if you’ve been wrongfully charged for years! Read a scary example of this, here).
9. Streamline Bill Pay
Late fees are a big hassle, and can add up quickly. Streamline bill pay, by handing it off to your TEM provider. They will cut a check for each individual invoice, and confirm that it has been applied to the proper account. On time, everytime.
10. Mix it all together
One by one, these techniques will gain you some distance and find you some savings. Mix them all together, and you’ve got a powerful force for active telecom expense management.